Who handles your information
Board Meeting Chess Club operates this website and its player accounts. For privacy questions or a request to access, correct or delete your information, email help@boardmeetingchess.com. We will respond in line with applicable law.
Information you give us
A Google sign-in can provide your name, email address and profile image. A guest account starts without an email address. Your player card stores the display name, selected chess-piece portrait, gender choice, optional Chess.com username and confirmation that you are at least 18. You can choose “Prefer not to say” for gender. We do not ask for a birth date.
Online games store the players’ account IDs and display names, invitation details, game state, moves, results and connection-related information needed to run a live match. When you are signed in, local and bot games also save their move history, mode, and result to your account so you can see them in Game history. Your browser keeps a separate copy of your latest unfinished local and bot games for resuming play on that device.
How we use it
We use account information to sign you in, show your player card, admit players to private games, show moves to both players and protect the service from misuse. If you add a Chess.com username, our server requests its public game-type ratings from Chess.com and displays the ratings it publishes. Entering a username does not link your Chess.com login or change any rating.
If you add an Instagram handle to your account, we save it for future event registrations. When you continue to Partiful from an event registration page, we save that handle with the event and submission time. The club team can review these handles in its admin dashboard to manage event interest. A submitted handle is not proof of a completed RSVP or attendance; Partiful handles that process separately.
We use information needed to provide the service and maintain its security. We do not run advertising or marketing analytics scripts in this app.
Guest sign-in security
To limit automated guest-account creation, we store a keyed hash of the network address in hourly counters. The counter table does not store the raw address. We periodically remove counters older than two days.
Who else processes it
Google handles Google sign-in; Neon stores the account and game-directory database; Vercel hosts the website; Cloudflare runs the live online game service; and Chess.com supplies public rating data when you add a username. These providers may process information in countries outside Nigeria, including the selected Neon database region in London. Each provider has its own privacy information. Links to Instagram and event RSVP services take you to separate websites.
Sharing and visibility
Your display name and piece portrait can be seen by people playing with you. Opponents can see the moves and result of their game. We do not show your email address to other players. A Chess.com username and its public ratings appear on your player card; the current player-card page is available only while signed in to that account. Event Instagram handles are visible to administrators for the event and are not shown in the public event page.
Storage and retention
Account details, game records, event handles and archives remain stored while the service needs them and until they are removed through an account or privacy request, subject to technical or legal obligations. We have not introduced an automatic deletion period for archived games or event handles. Your browser’s copy of the latest local and bot games stays until you clear site data. Clearing that copy does not delete game history saved to your account. Authentication cookies expire according to the sign-in system’s settings.
Your choices and rights
You can edit your name, portrait, gender choice and Chess.com username from your player card. You can remove the Chess.com username there too. You may ask us to access, correct or delete personal information, object to or restrict certain uses, or raise a concern with the Nigeria Data Protection Commission where applicable. Contact us through the link above so we can identify the account and respond safely.
Read the Cookie and storage notice for browser storage details. We may update this notice when our processing changes; check the effective date above.